Every property now has its own email address

Think about where your property documents actually arrive.

The insurance renewal comes by email. So does the compliance certificate, the builder's variation, the plumber's invoice, and the settlement pack from your conveyancer. They arrive as attachments, you glance at them, and then they stay exactly where they landed — in an inbox, between a newsletter and a delivery notification.

Nothing is lost, exactly. But nothing is filed either. Two years later, when an insurer wants proof the switchboard was upgraded, you're searching your own email for a word you hope you remember.

We've closed that gap. Every registered property in House Spek now has its own permanent email address.

How it works

Open a property and you'll find its address waiting — a unique address on my.housespek.com that belongs to that property and nothing else.

Forward a document to it, and it lands in that property's logbook. The attachment is extracted, read, sorted against your folders, and summarised, so what reaches you isn't a raw email — it's a document already sitting where it should be, one tap from confirmed.

You'll get a notification when something arrives. Open it and you're looking at the message, the attachment, and where we think it belongs.

Give the address out

The address isn't only for you. Hand it to the people who send you things:

• Your insurer — renewals and policy schedules file themselves each year
• Your conveyancer — the settlement pack arrives already attached to the property
• Your builder or trades — certificates and invoices land against the right job
• Your agent — condition reports and correspondence, in one place
• Yourself — forward from your phone in the two seconds you have

Nobody needs a House Spek account to send to it. They just send an email.

It never guesses which property

This is the part we care most about.

The address is the property. When mail arrives, working out where it belongs is a database lookup, not a judgement call — so it is right every time, for every property you own, no matter how similar the addresses are.

Artificial intelligence does play a part, but a deliberately limited one: once the property is already known, it suggests which folder and category the document belongs in, and writes the summary. That's a suggestion you confirm or change.

The distinction matters. Even if the suggestion is wrong, your document is already attached to the correct property, and refiling it is a tap. There is no scenario where a certificate for one house quietly ends up in another's records.

What happens to mail we're not sure about

Not everything that arrives deserves to be filed. Mail is checked before it gets anywhere near your logbook:

• Sender verification — standard email authentication checks on every message
• Attachment scanning — before anything is stored
• Duplicate detection — forward the same certificate three times and you get one document, not three
• Registered properties only — an address has to exist already. There's no catch-all inbox and no guessing at addresses that were never created, which means there's no way in for mail that was never meant for you.

Anything that doesn't pass sits aside for you to look at rather than being filed. And the original message is kept, untouched, exactly as it arrived.

Where it all lives

In Australia. The mail is received in Sydney, the documents are stored in Sydney, and nothing is shipped offshore to be read or processed. Property records are among the most sensitive documents you own, and they should sit somewhere you can point to.

Try it

Open any property in House Spek and look for its email address. Forward something you've been meaning to file — last year's insurance schedule is a good start — and watch where it ends up.

Then give the address to the next person who says they'll "email that through".